Write the brief before the shortlist.
Start with headcount, peak attendance, a target move-in date and an all-in monthly budget. Identify what must be ready on day one: meeting rooms, network access, call booths, pantry, storage or a reception area.
Use the office space calculator for a first estimate, then test your requirements against a measured floor plan. Compare a small office with a larger layout based on actual desk and meeting-room needs.
Compare the real occupancy cost.
- Base rent and service charge: Ask whether the quoted rate already includes service charge. Obtain the breakdown in writing.
- Upfront cash: Confirm security, utilities and fit-out deposits, advance rental, applicable stamping and professional fees.
- Operating cost: Budget for electricity, internet, parking, cleaning, consumables and after-hours air-conditioning.
- Fit-out and reinstatement: Price both your day-one works and your exit obligations before committing.
Match fitted, fully furnished and renovated labels to an inventory.
“Bare”, “fitted” and “fully furnished” are useful search terms, but the agreed inventory governs the handover. Photograph and list every included fitting, desk, chair, appliance and system. Check condition and identify who repairs or replaces each item.
A renovated office may still need IT installation, testing or new approvals before occupation. Compare the existing layout with your requirements before assuming it saves time or cost. Browse Bangsar South fitted and fully furnished offices for this type of brief.
Ask the building team early.
- Get the fit-out manual, submission process, contractor rules and permitted working hours.
- Check ceiling height, floor loading, fire-safety requirements and the exact air-conditioning arrangement.
- Confirm ACMV servicing frequency, after-hours cooling charges and supplementary air-conditioning approvals.
- Confirm fibre-provider serviceability, installation dates, riser access and any redundant connection.
- Request written parking allocation, season rates, access rules and additional-bay options.
Plan the final weeks backwards.
Work backwards from the first day in the office. Allow for approvals, procurement, works, testing and a documented handover. Book delivery and lift slots, test IT before staff arrive and assign a clear owner to every outstanding task.
Take the checklist with you.
Our free 2026 PDF brings the brief, cost schedule and handover questions into one practical planning guide.
Common questions
What is the difference between fitted and fully furnished offices?
A fitted office may include partitions, ceilings, lighting and other installed works. A fully furnished office may also include desks, chairs and equipment. Labels vary, so use a written inventory and condition schedule to confirm what is included.
What should I compare besides the advertised office rent?
Check service charge, applicable taxes, deposits, utilities, IT, parking, after-hours cooling, fit-out work and reinstatement obligations. Ask for an itemised written cost schedule for the selected premises.
Can a renovated office be occupied immediately?
Existing renovation may shorten the work required, but immediate occupation depends on handover condition, management approvals, IT readiness and your operational needs. Inspect and test the exact office before setting the move-in date.
Continue with office building comparisons, rental options or Bangsar South office sale options.